Vivia for Conferences
Turn your venue into a living art quest.
Attendees prove they were at a booth, hunt for hidden art around the venue and unlock promos and pre-recorded messages. Every find saves to their Art Passport, and you get the data.
Built for
0
apps to download — it opens in the phone's browser
1 tap
to scan a booth or a hidden piece
100%
of check-ins happen in person, in front of the art
Live
floor data while the doors are open
How it works
From the show floor to their Passport in five steps.
We place the art
Sponsor booths get a signature artwork panel. Hidden pieces go in corridors, stairwells, lounges and quiet halls you want people to find.
Attendees scan
They point their phone at the art. Vivia recognises the real piece, so a photo of a photo or a shared link will not count.
The piece comes alive
The artwork animates on their screen and unlocks what you attached: a promo code, a speaker welcome, a swag voucher, a slide deck.
It saves to their Passport
Every booth and every find lands in their free Art Passport as a living keepsake they can replay long after the event.
You see the floor
Organisers and sponsors see visits, repeat visits, quest progress and the attendees who chose to share their details.
Proof of presence
Real booth visits, not clicks.
A QR code can be shared in a group chat. A Vivia booth artwork has to be seen. The scanner recognises the real painted panel in front of the attendee, so every check-in means someone actually stood at your stand.
Sponsors get a verified count of who came by, when, and how often, instead of a guess from a badge scanner queue.
Hidden art around the venue
Send people where the crowd doesn't go.
Hide original artwork in quiet halls, stairwells, lounges and the far end of the expo floor. Clues unlock as each piece is found, turning a walk around the venue into a hunt people talk about.
Spread foot traffic to the back aisles, the breakout rooms and the sponsors who paid for them.
Quest ideas
Game formats that work on a show floor.
Booth trail
Visit 8 sponsor booths to unlock the conference keepsake and a prize-draw entry.
Hidden art hunt
Six pieces are tucked around the venue. Clues appear in the Passport as each one is found.
Keynote bonus
A piece outside the main hall unlocks a speaker's private message only during their session window.
Day-two return
Come back on day two and the same art plays a new chapter, rewarding people who return.
Promos and pre-recorded messages
Attach a reward to every piece.
When the art comes alive, it can hand over anything you attach to it:
- Pre-recorded welcome or thank-you videos from speakers and sponsors
- Promo codes, discounts and booth-only offers
- Swag-bag and coffee vouchers redeemed at the stand
- Downloadable decks, white papers and product sheets
- Audio tours and short artist stories
- Prize-draw entries for completing a trail
The event lives on in their Art Passport.
Every booth visit and hidden find saves to the attendee's free Art Passport as a living keepsake. They can replay the animations, rewatch the messages and find the promo codes again after they fly home, so your sponsors stay in front of them well past closing day.
See the Art Passport
Data for organisers and sponsors
See the whole floor, live.
Organisers get a live view while doors are open and a full report afterwards:
- Verified booth visits and unique visitors per booth
- Busy and quiet areas of the floor, hour by hour
- Quest starts, finds and completion rates
- Which unlocks were opened, watched and saved
- Opt-in contacts for sponsors, only from attendees who agree
- A clean report for every sponsor after the event
Attendee contact details are only shared with sponsors when the attendee agrees.
Everyone wins
One game, three kinds of value.
Organisers
A floor that moves. Fuller back aisles, longer stays, a reason to return on day two, and a report that proves it.
Sponsors & exhibitors
Verified visits instead of badge-scan guesses, a reward people actually want, and opt-in leads from the people who stopped by.
Attendees
Something to play between sessions, prizes to chase, and a Passport full of living keepsakes to take home.
Packages
Pick the size of your quest.
Every event is quoted to its size, number of booths and days.
Booth Trail
Signature artwork panels for sponsor booths, one shared quest, Passport keepsakes and a post-event report.
- Booth artwork panels
- One quest with a prize
- Promo and video unlocks
- Sponsor summary report
Venue Hunt
Everything in Booth Trail plus hidden art around the whole venue, clue chains and time-window unlocks.
- Hidden art pieces
- Clue chains
- Keynote-timed unlocks
- Live floor view
Flagship
A fully commissioned art experience from local artists, multi-day storylines and a dedicated sponsor programme.
- Commissioned original art
- Multi-day chapters
- Per-sponsor dashboards
- On-site Vivia team
Timeline
From kick-off to closing day.
- 1
6–8 weeks out
Kick-off call. We map the floor plan, sponsors and goals, and choose the quests.
- 2
4 weeks out
Artists create the pieces. Sponsors send their videos, codes and files.
- 3
2 weeks out
Panels are printed, every piece is tested with the scanner, and unlocks are loaded.
- 4
Show days
Art goes up, attendees play, and you watch the floor live.
- 5
Week after
Every sponsor gets their report. Keepsakes keep playing in attendees' Passports.
Questions organisers ask
Do attendees need to download an app?
No. The scanner opens in the phone's web browser from a link, QR code or your event app.
Can someone fake a visit?
The scanner checks the real artwork in front of the camera, so a forwarded link alone will not unlock a booth.
Who makes the artwork?
Local artists we work with, or your own brand artwork. Artists are always paid and credited.
What do sponsors get from attendee data?
Visit counts and engagement for their booth, plus contact details only from attendees who choose to share them.
Does it work in dark halls or crowded aisles?
Yes. The scanner has a light button and is built for one quick tap in busy spaces.
Make your next event the one people play.
Tell us your dates, venue and expected attendance. We'll design the art, the quest and the sponsor packages with you.
Talk to the studio